Research & Publication Ethics

Publication Ethics

Since publishing an article in the journal is an essential building block in the development of a coherent and respected network of knowledge, it is important to follow the standard of expected ethical behavior for all parties involved in the act of publishing articles: the author, the journal editor, the reviewer, and the publisher. For the policies on research and publication ethics that are not stated in these instructions, the Guidelines on Good Publication Practice (http://publicationethics.org/resources/guidelines) can be applied, which includes detailed description of the following items.

Responsibilities of Editors

  • Confidentiality
  • Disclosure and conflicts of interest
  • Publication decision and fair play
  • Investigation involvement

Responsibilities of Reviewers

  • Confidentiality
  • Timely process and helping Editorial decision
  • Disclosure and conflicts of interest
  • Objective judgments
  • Acknowledgement of source

Responsibilities of Authors

  • Originality and Plagiarism
  • Acknowledgement of source
  • Authorship
  • Disclosure and conflicts of interest
  • Reporting standards and retractions or corrections of mistakes
  • Acknowledgement of source
  • Participation of peer review process

Responsibilities of the Journal Publisher

We are committed to making sure that advertisement, reprint or other commercial revenue has no influence on the editorial decisions. In addition, we are working tightly with other publishers and associations to set standards for best practices on ethical issues and are prepared to provide specialized legal review if needed.

Code of Ethics in Research                                              PDF Download

Chapter 1: General Provisions

Article 1 (Purpose)
The purpose of this Code is to establish ethical principles for manuscripts that are published, planned to be published, or under review by the Korean Institute of Information Scientists and Engineers (hereinafter the Institute), to prevent violation of the ethical principles for manuscripts, and to stipulate matters regarding the establishment and operation of the Research Ethics Committee (hereinafter the Committee) to ensure fair and systematic resolution when unethical acts take place.

Article 2 (Applicability)
This Code can be applied to manuscripts (planned to be) published in academic journals issued by the Institute.

Article 3 (Scope of Application)
Target manuscripts shall be subject to this Code unless other special provisions related to the establishment and verification of ethical principles for manuscripts take precedence.

Article 4 (Definitions of Terms)
Acts in violation of the ethical principles for manuscripts (hereinafter misconduct) include fabrication, falsification, plagiarism, self-plagiarism, and improper authorship.

1. 'Fabrication' refers to the creation of data or reporting of research results that do not exist.
2. 'Falsification' refers to the altering of the content or results of a manuscript by manipulating its materials, equipment, and procedures or by intentionally modifying or omitting data.
3. 'Plagiarism' refers to the appropriation of some elses ideas, research, or results without proper citation.
4. 'Self-plagiarism' refers to the reusing if a considerable portion of a copyrighted manuscript that has already been published in another journal by the author in the same language, with slight or no modification or without an explicit citation or reference.
5. Improper authorship refers to the failure to grant authorship of the manuscript to those who have contributed to the research content or results or have made relevant scientific/technical contributions without justifiable reasons, or granting authorship to those who have not contributed to the research content or results or made relevant scientific/technical contributions for the purpose of expressing gratitude or courtesy.

An 'informant' refers to a person who recognizes any misconduct or provides proof of misconduct to the Institute.
An examinee refers to a person who investigates the misconduct based on a report or recognition by the Institute.
This does not include consultants or witnesses in the investigation process.
Preliminary investigation refers to the process of determining whether an official investigation into the alleged misconduct is necessary.
'Main investigation' refers to the process of verifying facts of the alleged misconduct.
'Decision' refers to the process of finalizing the investigation and notifying the informant and examinee of the results in writing.
'Starting date of the period of prescription' refers to the publication date of the manuscript related to the misconduct. If the manuscript is flagged for misconduct in several cases, then the most recent publication date is the date of extinctive prescription.

Chapter 2: Establishment and Operation of the Committee

Article 5 (Function)
To secure ethical principles for manuscripts, the Committee reviews and decides on matters concerning the following:

1. The establishment and operation of ethics related affairs
2. The filing of reports on misconduct, the composition of the Investigation Committee, and the commission of investigators
3. The initialization of the preliminary and main investigations
4. The protection of informants and restoration of the reputation of examinees
5. The processing of preliminary and main investigation results and establishing follow-up measures
6. Other matters presented by the chairperson

Article 6 (Composition)
The Committee shall comprise one chairperson and five to seven members. The chairperson and members are appointed by the president of the Institute.
The term of the chairperson and members is one year, and reappointment is possible.

Article 7 (Chairperson)
The chairperson represents the committee and convenes and presides over the meetings.

Article 8 (Secretary)
The Committee shall include one secretary, the secretary-general of the Institute, to manage administrative tasks.

Article 9 (Meetings)
The chairperson shall convene Committee meetings and serve as their chair.
Meeting decisions shall be resolved based on a majority vote of the currently registered members and a majority vote of the members in attendance. However, resolutions on disciplinary requests for misconduct confirmed by the Investigation Committee formed under Article 14 shall require agreement of at least two-thirds of the members in attendance.
The chairperson may make a written decision when he/she considers that the agenda item is of minor importance.

Chapter 3: Verification of Manuscript Ethics

Article 10 (Reporting and filing of misconduct)
The Committee secretary may receive reports of misconduct by any available means such as in writing, by phone call, and by e-mail including the real name of the informant. However, if the report is submitted anonymously, the secretary shall attempt to obtain the title of the manuscript along with the content and evidence of the specific misconduct in writing or e-mail.

Article 11 (Period and method of preliminary investigation)
The preliminary investigation shall be initiated within 15 days of the report filing date, completed within 30 days of the investigation start, and approved by the Committee.
The preliminary investigation shall determine the necessity of the main investigation through a review of the following matters:

1. Whether the report content itself falls under misconduct stipulated in Article 4, Clause 1
2. Whether the report content is specific and sufficiently clear to allow an investigation into the truth
3. Whether five years have elapsed from the report date to the starting date of the period of prescription

The preliminary investigation shall be conducted by the secretariat of the Institute under the supervision of the secretary. Additional information may be requested from the informant, and the investigation may be commissioned to related experts, if necessary.

Article 12 (Notification of preliminary investigation results)
The informant shall be notified of the preliminary investigation results in writing within 10 days of receiving the Committees approval. However, this does not apply to the case of an anonymous informant.
The preliminary investigation report shall include the following clauses:

1. Detailed contents of the informants report
2. Explanation of alleged misconduct and related manuscript(s) subject to investigation
3. Basis for recommendation and decision of whether to proceed with the investigation
4. Other relevant evidence

Article 13 (Initialization and duration of investigation)
The investigation shall be initiated within 30 days of the Committees approval of preliminary investigation results, during which period the subcommittee to conduct the investigation (hereinafter Investigation Committee) shall be formed.
The investigation including the decision-making shall be completed within 90 days from the start date of the investigation.
If it is decided that the Investigation Committee cannot complete the investigation within the period specified in Clause 2, then the reasons for this shall be explained to the Committee, and an extension period shall be requested.

Article 14 (Composition of the Investigation Committee)
The Investigation Committee shall consist of five to seven committee members and related experts.
Those with a conflict of interest related to the investigation shall not be included in the Investigation Committee.

Article 15 (Request for Submission of Materials)
The Investigation Committee may request the informant, examinee, witnesses, and consultants to submit additional materials, in which case the informant and examinee must faithfully respond to the Investigation Committees request.

Article 16 (Protection of Rights and Confidentiality of Informant and Reported Author)
Under no circumstances shall the identity of the informant be directly or indirectly exposed. To protect the informant, the informants name shall not be included in the investigation report unless absolutely necessary.
Under no circumstances shall the identity of the examinee or the fact that the examinee is being investigated be exposed outside the Committee and Investigation Committee until the verification of misconduct is completed. In addition, care shall be taken not to infringe on the honor or rights of the examinee, and efforts shall be made to restore the reputation of an examinee found to be innocent of misconduct.
All matters related to the investigation, including the report, investigation, deliberation, decision, and suggested measures, shall be kept confidential. The individuals who directly or indirectly participate in the investigation shall not disclose any information during the execution of the investigation or related tasks.
However, in the event that reasonable disclosure is necessary, information may be released after a resolution is made by the Committee.

Article 17 (Guarantee of Rights to Objection and Argument)
The Investigation Committee shall ensure that the right and opportunity to express opinions, objections, and arguments to the committee secretary are equally guaranteed to the respondents and is held responsible to provide details on the relevant procedures in advance.

Article 18 (Decision)
The Investigation Committee shall finalize the content and results of the investigation based on objections or arguments and notify the informant and examinee of the same.
If no consensus is reached on the content and results of the investigation, it may be decided by vote, in which case both a majority vote of the currently registered members and a majority vote of the members in attendance are required.
If the informant or examinee is dissatisfied with the Investigation Committees investigation results, he/she may file a request for re-examination to the Committee within 15 days from the notification date of the results.
The Committee shall decide on the validity of the objection and whether to proceed with re-examination within 15 days of receiving the statement. If the Committee decides to re-examine the case, then the same or a new investigation committee shall be convened within 15 days.
If the Committee decides to re-examine the case, then the Investigation Committee in charge of re-examination shall re-investigate the objections raised within 30 days of convening the Investigation Committee, finalize the results, and notify them to the informant and the examinee.

Article 19 (Submission of Investigation Report)
The Investigation Committee shall submit a report of the main investigation results (hereinafter final report) within 10 days of the final decision.
The final report shall include the following items:

1. Detailed contents of the informants report
2. Alleged misconduct and related manuscript(s) subject to investigation
3. Examinees role in the manuscript and whether the allegations are true
4. Related evidence
5. Objections or arguments of the informant and examinee to the investigation results, and the results of decisions on the same
6. List of investigators

Chapter 4: Measures after Verification

Article 20 (Measures according to results)
The Committee may recommend disciplinary action for the individuals related to the misconduct to the president of the Institute if a vote of more than half of the registered members and two-thirds of the members in attendance is reached.
The president of the Institute shall decide on appropriate disciplinary action and notify the examinee of the action in writing.
Matters regarding disciplinary action may be determined separately or by other regulations.

Article 21 (Disciplinary action)
If the Committee recommends disciplinary action, then the president of the Institute shall determine the severity of disciplinary action according to prescribed procedures in the following clauses. If further disciplinary action is deemed appropriate, such action may also be taken.

1. (Caution) Manuscript authors are notified of the misconduct and advised to take caution when preparing future manuscripts.
2. (Warning) Manuscript authors are notified of the misconduct, the publication is withdrawn, and authors are warned to take caution when preparing future manuscripts.
3. (Censure) Manuscript authors are notified of the misconduct, the publication is withdrawn, and a notice of the misconduct is posted on the Institutes bulletin board for a duration of one month. In addition, all manuscripts under review or awaiting publication by the authors at fault are canceled by the Institute, and the main authors of the manuscript are prohibited from submitting a paper to the Institute for the next three (3) years.
4. (Strict Censure) The chairpersons of the organizations that each author is affiliated with are officially notified of the misconduct in writing. Past publications are retracted and a notice of the same is posted on the Institutes website for a duration of one month. In addition, all manuscripts under review or awaiting publication by the authors at fault are canceled by the Institute, and the all authors of the manuscript are prohibited from submitting a paper to the Institute for the next three (3) years.

If the misconduct is plagiarism, the chairperson of the society is requested to provide an official letter of apology to the authors of the original paper after the abovementioned measures have been taken.

Article 22 (Storage and disclosure of records)
The Institute Secretariat shall keep records regarding the preliminary investigation, main investigation, and disciplinary action for five (5) years after the conclusion of the investigation and/or disciplinary action.
The final report may be disclosed after a decision has been made, but information regarding the identities of those involved, including the informant, investigators, witnesses, and consultants, can be omitted if the disclosure of said information may be of disadvantage to the individuals involved.

Article 23 (Detailed rules of operation)
Other matters required for Committee operation are separately determined through deliberation by the Committee.

Addendum
1. This Code is implemented as of October 26, 2007.
2. This Code is implemented as of February 13, 2015.